Practice Manager / Executive Assistant

Practice Manager / Executive Assistant to Managing Partner

Leamington Spa

£30,000 to £40,000 plus benefits

We are working with a highly successful, growing law practice who are seeking a Practice Manager/Executive Assistant to support the Managing Partner in the day-to-day operations of the business.

This is a newly created role, which has come about due to continued business growth.

The role will involve

  • Office supervision, including hybrid worker rotas, absence management and monitoring of annual leave to ensure sufficient cover
  • Assisting with staff appraisals, induction training and one-to-one meetings
  • Responsible for the daily administrative operations of the practice
  • Promoting the business to estate agents and mortgage brokers as a preferred choice for referral of work
  • Working alongside Department Managers, Finance, and the Managing Partner to progress the overall  objectives of the business
  • Assisting with recruitment, training, supervision and the development and engagement of staff 
  • Managing the staff lifecycle from recruitment through engagement to exit interview
  • Monitoring staffing levels in line with productivity, efficiency, and growth objectives
  • Developing, planning, and implementing agreed goals and ensuring the practice achieves its financial and customer service objectives
  • Overseeing acquisition and maintenance of key industry memberships and accreditations (Lexcel, lender panels, CQS etc.)
  • Overseeing and managing the performance of key contracts and systems
  • Liaising with third party professionals including case management software providers and HM Land Registry

Suitable candidates will have:

  • Previous experience as an Administration Manager or Practice Manager, ideally with a Lexcel accredited law firm (legal experience is preferred but not essential as training will be given)
  • Discretion and a strong understanding of people
  • Previous experience of office/administration management or practice management
  • Degree or equivalent in business management, administration or related fields
  • Excellent communication skills, both written and verbal

This is a full-time permanent job, working 9am to 5pm Monday to Friday.  It is an office-based role, however flexibility to work one day per week from home may be considered, following an initial training period. The position is offered with a range of benefits including:

  • Free on-site parking
  • 25 days’ annual leave, rising to 28 days plus bank holidays
  • Company pension scheme
  • Flexible working opportunities
  • Regular appraisals
  • Your own (and your partners) Will(s) and full estate planning free of charge and a discount on the cost of any planning for your immediate family is available
  • Paid overtime (if applicable)
  • Staff activities
  • Professional qualifications (industry-specific) – fully funded and study/examination leave plus a bonus on qualifying
  • Continuous Professional Development – the cost of courses and seminars will be met by the company and paid leave granted to attend these to meet your CPD requirements
  • Flexible and hybrid working opportunities in the longer term, following initial training period

Note: Salary is given as a guideline based on current market rates, and will be wholly dependent on experience.